User Research Recruiting template

Screen research participants and book the session in one form. After qualifying questions on role, company size, and product usage, respondents who agree to a 30-minute call land on a scheduler field and pick their own slot — no calendar-link email, no coordinator. People who say maybe later skip the scheduler entirely and stay on your list for the next study.

Use this template Start free — no card

8 questions · works on the free plan (500 responses/month) · fully customizable

1 built-in logic rule
Native meeting scheduler question

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Your detailsContact info

02Which best describes your role?Multiple choice

03How big is your company?Multiple choice

04How often do you use our product?Multiple choice

05Are you up for a 30-minute video call with our research team?Multiple choice

06Pick a slot that suits youMeeting scheduler

When to use this template

A product team standing up a continuous research panel, with the usage question separating daily users from evaluators
A designer recruiting five usability-test participants this week and needing sessions booked, not just interest logged
Churn interviews — the usage options include people who have stopped using the product, often the most valuable segment to talk to
An agency screening interview candidates on behalf of a client, with role and company size as the qualifying filters

Tips to get more from it

The booking gate drives a skip rule: choosing maybe-later skips the scheduler, so nobody books a call they didn't agree to. Both paths still capture full screening data for your panel.
The welcome screen leads with the $50 gift card and the ending screen promises it after the session — adjust the amount in both places to match your actual budget before publishing.
Role and usage-frequency answers are your screening filters. Export the CSV and quota your sessions — for example, three daily users, one lapsed user, one evaluator — instead of interviewing whoever booked first.

Questions people ask

How do I recruit participants for user research?

Recruit from your own users with a screener that qualifies and books in one pass. This template screens on role, company size, and usage frequency, then lets qualified, willing respondents schedule themselves on the spot.

Should I pay user research participants?

An incentive widens your pool beyond the enthusiasts and cuts no-shows, which matters most when you are recruiting outside your power users. Gift cards in the $25–$100 range for 30 minutes are typical; this template's copy assumes $50 and is editable everywhere the amount appears.

Can respondents book a session directly in the form?

Yes — the template includes Zunoform's scheduler field, and a logic rule shows it only to people who agreed to a call. Everyone else finishes the form without seeing it.