Equipment Checkout template

An equipment checkout form for the shared gear pool: what's needed, pickup and return dates, what it's for, and an e-signature accepting responsibility for the kit. That signature is the point — it changes how carefully the camera comes back.

Use this template Start free — no card

8 questions · works on the free plan (500 responses/month) · fully customizable

E-signature question

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Your name and teamShort text

02What do you need?Dropdown

03Pickup dateDate

04Return dateDate

05What's it for?Long text

06Sign to accept responsibility for the equipmentE-signature

When to use this template

A marketing team sharing one camera kit, two projectors, and a tangle of adapters that historically vanish before all-hands week
A university media lab lending equipment to students, where the responsibility signature is the difference between a loan and a gift
An IT desk managing loaner laptops for visitors and hardware-repair gaps
A film or events crew reserving kit for shoots, using the purpose field to referee conflicts over the same gear

Tips to get more from it

The gear dropdown ships with common items and allows an Other write-in — edit the options to your actual inventory so requests map to things you can hand over.
Pickup and return dates are both required, which means every response is a complete loan record; export the CSV and you have an audit trail of who had what, when.
The 'what's it for' question earns its place the day two teams want the camera kit for the same Friday — the answer is how you prioritize.
The signature description sets the damage-reporting window at 24 hours. Adjust it to your policy; the field records the drawn signature with the response.

Questions people ask

Does the checkout signature actually matter?

It captures a drawn e-signature, timestamped with the response — a clear record that this person accepted responsibility for this equipment on this date. Enforcement is your policy's job, but the record removes the ambiguity.

Is a plan required to use the signature field?

You can build with it free, but publishing a form containing an e-signature requires Pro ($14.99/mo). If you want to stay on the free plan, swap the signature for a required 'I accept responsibility' checkbox.

Can I track what's currently checked out?

The responses view shows every reservation with pickup and return dates; export to CSV for a sortable loan ledger. The form doesn't block double-booking, so glance at responses before confirming contested gear.