Facility Booking template
A facility booking form with a real scheduler in it: pick the space from a dropdown, choose a time slot on the built-in meeting scheduler, give a headcount, and check off the setup you need — video conferencing, whiteboard, catering. Facilities confirms with a calendar invite.
8 questions · works on the free plan (500 responses/month) · fully customizable
- Native meeting scheduler question
What’s inside
The questions this template ships with — rename, reorder, or delete any of them in the builder.
When to use this template
- An office where the event space and rooftop are booked through one overworked person's DMs
- A coworking space letting members reserve meeting rooms without front-desk mediation
- A company all-hands season, when the 60-seat event space needs catering and AV coordinated per booking
- A church or community center renting rooms to outside groups on a first-come basis
Tips to get more from it
- The time-slot question is a scheduler field, not a date picker — bookers choose from actual available slots, which kills the 'requested a time the room was busy' round-trip.
- Room capacities live right in the dropdown labels ('Boardroom (seats 14)'). Keep that convention when you edit the space list; it stops 20-person meetings from booking the 8-seat room.
- The setup checklist is where facilities earns goodwill — catering and extra chairs need lead time, so cross-check it against the booking date as requests come in.
- The headcount is a required number field. Comparing it against the chosen room's capacity takes a second and prevents the most common booking failure.
Questions people ask
Does the form show real-time room availability?
The scheduler field presents bookable time slots, so people pick from defined windows rather than free-typing a time. Facilities still confirms each booking — the ending screen promises a calendar invite once they do.
Can I add our own rooms and spaces?
Yes — the space dropdown is an editable list. Add every bookable room, ideally with capacity in the label, and remove the samples.
Is the facility booking template free?
Yes, it publishes on the free plan. With 500 responses a month included, even a busy office's room bookings fit comfortably.
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