Inventory Request template

An inventory request form for office and team supplies, kept to seven fields on a single page: who's asking, which team, an items-and-quantities list, urgency, and a delivery spot. Requests batch into the weekly Friday order, which is the whole discipline — one order run, not thirty ad-hoc ones.

Use this template Start free — no card

7 questions · works on the free plan (500 responses/month) · fully customizable

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Your nameShort text

02Which team is this for?Dropdown

03What do you need, and how many of each?Long text

04How soon do you need it?Multiple choice

05Where should we deliver it?Short text

06Anything else we should know?Long text

When to use this template

An office manager consolidating 'we're out of coffee / notebooks / HDMI cables' pings into one Friday procurement run
A front desk restocking against requests from six teams, each tagged by the team dropdown
A lab or workshop where consumables run out mid-week and the urgency question decides what jumps the batch
A multi-floor office using the delivery-spot field so supplies land at the right kitchen, not the loading dock

Tips to get more from it

The items field asks for one item per line with quantities ('Notebooks × 20') — that formatting convention is what lets you skim ten requests and build one consolidated order. Keep the example in the description.
Urgency is framed around your order cycle ('whenever the next order goes out'), not abstract priority — requesters self-sort honestly because the middle option costs them nothing.
This template uses the single-page layout on purpose: a supplies request is a 30-second errand, and everything visible at once respects that.
The ending screen tells requesters stock orders go out every Friday. If your cadence is different, change the line — a stated schedule is what stops the 'any update on my notebooks?' follow-ups.

Questions people ask

How do batched supply orders work with this form?

Requests accumulate in the responses view all week; before the Friday order, you read down the items column — or export CSV — and consolidate quantities into one purchase.

Can teams request anything, or a fixed catalog?

As shipped, the items field is free text, which suits general supplies. For a controlled catalog, swap it for a multi-select of approved items in the builder.