Wedding Planning Questionnaire template

A client intake questionnaire for wedding planners: date, guest count, style, services needed, budget, and — the part planners love — a ranking question where couples order venue, food, photography, music, and decor by what matters most. That ranked list turns the first consultation from generic discovery into a real budget conversation.

Use this template Start free — no card

10 questions · works on the free plan (500 responses/month) · fully customizable

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Who are we planning with?Contact info

02Do you have a date in mind?Date

03Roughly how many guests?Number

04What's the vibe you're going for?Dropdown

05Which services do you need help with?Checkboxes

06What's your overall budget?Number

07Rank what matters most to youRanking

08Anything else we should know?Long text

When to use this template

A full-service planner sending this link after the first inquiry email, before booking a consultation
A venue coordinator qualifying couples by guest count and date before offering a tour
A destination-wedding specialist filtering for the "Destination wedding" style option
A month-of coordinator who only takes clients needing "Full-service coordination" unchecked

Tips to get more from it

The ranking question is the centerpiece — couples drag five priorities into order, and the result tells you where their budget should flex before you ever meet.
The style dropdown allows Other, so "1920s speakeasy" arrives as written instead of being shoehorned into "Classic and elegant".
Budget and guest count are number fields; divide one by the other in your spreadsheet after CSV export for an instant per-head figure.
The date question is deliberately optional with a note that an approximate month is fine — requiring it loses couples who are still deciding, which is exactly who needs a planner.

Questions people ask

Is this questionnaire free for wedding planners to use?

Yes. All fields in this template work on the free plan — unlimited forms and 500 responses per month, no card needed. Most planners never approach that limit.

Can I put this on my own website?

You can embed the form or link to it from any site. On the Business plan ($24.99/mo) you can also serve it from your own custom domain.

Can I change the questions?

Everything is editable — add questions about vendor preferences or cultural traditions, reorder steps, or trim the form for a shorter first-touch version.