Exit Interview template

An exit interview form that asks the questions HR never quite gets to in the live conversation: the real reason for leaving, what would have changed the outcome, what they valued, honest advice for leadership, and whether they'd come back. Departing employees are your most candid data source — this catches it before they're gone.

Use this template Start free — no card

8 questions · works on the free plan (500 responses/month) · fully customizable

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01What's the main reason you're leaving?Dropdown

02How would you rate your overall experience here?Star rating

03What could we have done to keep you?Long text

04What did you value most about working here?Checkboxes

05What honest advice would you leave for leadership?Long text

06Would you consider working here again?Multiple choice

When to use this template

A company with rising attrition that needs reason-for-leaving data across departures, not anecdotes from the last one
An HR team that sends the form a few days before the last day, so the live exit conversation can go deeper than logistics
A business replacing awkward face-to-face exit interviews — written answers about management are more honest than spoken ones
Tracking 'would you work here again' as a boomerang-hire pipeline metric

Tips to get more from it

The reason-for-leaving dropdown is your trend line. Keep the options stable across the year, export to CSV quarterly, and count — three 'Management' answers from one team is a signal no single interview surfaces.
'What could we have done to keep you?' is deliberately optional. The employees who answer it are handing you a retention playbook; the ones who skip it are telling you something too.
Only the reason and star rating are required — the low floor is why completion stays high with people who owe you nothing.
The ending screen promises answers are reviewed in aggregate. Honor it: share themes with leadership, never verbatim quotes that identify the author.

Questions people ask

When should the exit interview form be sent?

After resignation is confirmed but before the last day — most teams send it about a week out. Once someone has left, response rates fall off a cliff.

Are exit interview answers confidential?

Responses go only to the form owner, and the template's closing screen commits to aggregate review. Keeping that commitment is what keeps future leavers honest.

Can I add my own questions?

Every field is editable — add questions about specific benefits, tools, or policies, or trim the form down to the three answers you'll actually act on.