Podcast Guest Application template

A podcast guest application that filters on the things that actually decide bookings: a specific topic rather than a résumé, an opinion most people in their field disagree with, and an honest description of their recording setup. Guests who have appeared elsewhere are asked for an episode link; first-timers skip that question instead of stalling on it.

Use this template Start free — no card

13 questions · works on the free plan (500 responses/month) · fully customizable

1 built-in logic rule
File upload question

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Your contact detailsContact info

02Your one-line bioShort text

03Website or main profileWebsite

04Have you been a guest on a podcast before?Multiple choice

05Link to an episode you've appeared onWebsite

06What would you talk about?Long text

07Which of our themes does it fit?Checkboxes

08What's a view you hold that most people in your field don't?Long text

09How would you share the episode?Multiple choice

10What's your recording setup?Checkboxes

11Upload a headshotFile upload

When to use this template

An interview podcast whose host is drowning in generic "I'd love to come on" pitches from PR agencies
Business and tech shows booking a season at a time, sorting applications by theme fit before scheduling anything
Niche podcasts where audio quality determines whether an episode is publishable, making the setup question non-negotiable
Shows replacing a booking email address with one link that can live in the show notes of every episode

Tips to get more from it

The disagreement question is the best predictor of a good episode in the whole form. Applicants who can answer it specifically make interesting guests; applicants who can't, don't.
The recording-setup checklist prevents the most common podcast disaster — a great conversation recorded on laptop speakers in a room with an echo.
The past-appearance link is skipped for first-timers, so newcomers with a strong topic aren't filtered out by a question they can't answer. That's a skip rule in the Logic tab.
The promotion question includes "I'd rather not commit to anything" as a real option. Guests who pick it are being honest, which is more useful than a promise nobody tracks.

Questions people ask

What should a podcast guest application ask?

A one-line bio, profile link, prior appearances, the specific topic they'd cover, theme fit, an opinionated take, promotion plans, recording setup, and a headshot. This template asks all nine.

How do I screen guests before booking them?

Listen to two minutes of a past appearance and read their topic and disagreement answers. Between them, they tell you almost everything the recording will be like.

Can applicants upload a headshot?

Yes, the file upload field is included and works on the free plan, so episode artwork arrives with the application rather than in a chase email the week of publishing.