Small Group Retreat Enquiry template

A retreat enquiry needs to establish the group’s needs before promising dates or rooms. This template asks about accommodation only when an overnight stay is requested, then brings everyone back to dates, activities and practical arrangements. Botanical artwork gives the introduction a calm visual focus.

Use this template Start free — no card

10 questions · Free plan: 500 responses/month · fully customizable

Editable split-screen artwork
Replaceable example logo and coordinated theme
Animated question transitions
1 built-in logic rule

Interactive — fill it in like a respondent would.Open full width

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01Your nameShort text

02Email for the proposalEmail

03Who is the retreat for?Multiple choice

04How many people?Number

05Will you need overnight accommodation?Multiple choice

06Preferred room arrangementMultiple choice

07Preferred arrival dateDate

08What should the retreat include?Checkboxes

09Any access or practical requirements?Long text

10Anything else we should plan around?Long text

When to use this template

Collecting initial enquiries for a small venue
Planning an off-site team retreat
Understanding a community group’s preferred activities

Tips to get more from it

Update the activities to reflect what your venue can actually offer.
Keep the closing message clear that availability and pricing require confirmation. This is an enquiry, not an instant booking.
Use the access question for practical arrangements rather than detailed health information.

Example response and next steps

Illustrative example, not a real customer submission.

A team is exploring a one-day planning retreat. The host needs enough context to check the venue before making an offer.

Who is the retreat for?: A work team
Will you need overnight accommodation?: No
Any access or practical requirements?: A step-free meeting room and somewhere quiet for two remote calls.

How to use the response

The form skips room preferences for this group. Review the requested date, group size and practical needs together, then confirm what your venue can provide. Do not treat an enquiry as a reserved date or assume every access request can be met without a conversation.

Before publishing your version

List activities you actually offer and confirm who will review availability. Test an overnight enquiry as well as a day visit. Replace any example branding and keep the ending clear that the host will confirm arrangements.

Questions people ask

How does the conditional logic work?

When “Will you need overnight accommodation?” is answered “No”, the form skips the intervening follow-up and continues at “Preferred arrival date”. Other answers keep the follow-up visible. Test both paths after changing choices or moving questions.

Does submission reserve rooms?

No. The form records preferences for the host to review. It has no connected room inventory or automatic reservation step.

Can I change the logo, imagery and ending?

Yes. FERN RETREATS is an editable example brand. Replace its logo in Design → Branding, change or disable the field’s split layout, and edit the Ending Page message and visual. The original artwork is included as a local template asset.

Which plan does this template need?

The included core fields, conditional logic and three layouts work on Free, which includes 500 responses per month. Adding payment, signature or NPS fields requires a paid plan; removing Zunoform branding also requires a paid plan.