Workplace Grievance Report template

A workplace grievance form built for the moment someone finally decides to report something. It asks what the concern is about, when and where it happened, what happened in the reporter's own words, whether anyone else was present, what evidence they have, and whether they want to be named or stay anonymous. Choosing anonymous skips the contact question entirely.

Use this template Start free — no card

13 questions · works on the free plan (500 responses/month) · fully customizable

2 built-in logic rules
File upload question

What’s inside

The questions this template ships with — rename, reorder, or delete any of them in the builder.

01What happens after you submitStatement

02What is your concern about?Dropdown

03When did it happen, or when did it start?Date

04Where did it happen?Short text

05What happened?Long text

06Was anyone else present?Multiple choice

07Who else was there?Long text

08Attach anything that supports your reportFile upload

09Have you raised this with anyone already?Multiple choice

10How would you like this handled?Multiple choice

11Your contact detailsContact info

When to use this template

A People team replacing an ad-hoc reporting process with one documented, consistent intake
A company that has just published a grievance policy and needs a channel to point it at
A distributed workforce where walking into an HR office is not an option
An organization that wants concerns raised in writing before they escalate to a formal complaint or a resignation

Tips to get more from it

This template ships with anonymous responses turned on. That setting means the API stores no IP address, user agent, referrer, geolocation, browser language, or screen size for the form, and it subtracts those from any partial row already saved — so a report left half-finished cannot leave identifiers behind either. Answers, timing, tags, and hidden fields are still stored.
The contact-preference question drives a skip rule: pick "Keep my report anonymous" and the contact details question never appears, so nobody has to stare at a blank name field deciding whether to trust you.
The opening statement sets out what happens next — acknowledgment within two working days, nothing shared with the subject of the report until the reporter has been spoken to. Rewrite it to your actual policy, and then meet it. A process that misses its own stated timeline is worse than no stated timeline.
If your policy requires a signed formal grievance, add an e-signature field. It is free to build with, but publishing a form that contains one requires the Pro plan at $14.99/mo — and consider whether a signature requirement will suppress the reports you most need to see.

Questions people ask

Can employees report a grievance anonymously?

Yes. The contact question is skipped when the reporter chooses to stay anonymous, and the form has anonymous responses enabled, so no IP address, user agent, referrer, geolocation, browser language, or screen size is stored — including on partially completed rows.

Who can see the reports?

Only the form owner and anyone you share the workspace with — normally People Ops. The free plan includes one seat; Pro adds up to three and Business up to ten if a small panel needs access.

Is Zunoform suitable for sensitive HR reports?

Responses are private to your workspace and the anonymous setting is genuinely enforced server-side. Be clear-eyed about the limits, though: there is no SSO, no SOC 2 report, and no HIPAA BAA, so if your organization requires those controls, check with your own compliance team before you publish this form.

What should a grievance form ask for?

The category of concern, dates, location, a first-person account of what happened, witnesses, supporting evidence, and whether the matter has already been raised. This template covers each, and keeps only the account itself required so a reluctant reporter is never blocked.